Please review the rules below before making a booking - if you wish to save a copy, or view an easily printable version of the rules, please click here for this 'pdf' version - bookingrules.pdf
- Normal weekly bookings are seven days, from SUNDAY to SUNDAY CHECK IN - 2pm CHECK OUT - 10am
- The category headed 'MEMBER'S IMMEDIATE FAMILY' pertains to those people who are directly related to the member; that is spouse/partner and children of the member. Anyone who is not classified as the members immediate family, are deemed guests.
- The members' priority booking period ends one week after the Annual General Meeting each year, for all periods except school holidays.
- Members wishing to be considered for priority in the school holidays must make their bookings by 28th February 2009. If the situation arises that requests for school holiday bookings, exceed the number of beds available, members only will be given priority. If there is still a higher demand for beds, a usage roster will be implemented. For example: if an all member family has requested and received Thredbo for two consecutive years, they may be allocated Perisher instead.
- Bookings in the July school holidays, will only be accepted as a 7-night booking (Sunday to Sunday)
- Guest Bookings will not be confirmed until after the Annual General Meeting.
- Bookings are allocated on first come, first served basis.
- Phone bookings must be supported by lodging a booking form, accompanied by payment in full. If the booking form and full payment is not received within 7 days of the initial phone booking, the booking will lapse.
- Any non-payment of funds owed to the Company (including subs) by a member or their guests will disqualify that member/guest from using the Lodge until all monies are paid.
- All cancellations must be in writing. Applications for refunds (if less than 60 days before the booked date) will be put to the General Committee for a decision. Refunds will generally only be made on compassionate grounds.
- Members who transfer a firm booking to a future date will be charged an additional fee of 10% of their total booking fee, for that transfer.
- Receipts received for booked accommodation must be presented to the Lodge Captain upon arrival.
- Weekend bookings, will only be accepted, 14 days prior to the date required.
- Where members' request specific rooms, the booking officer is under no obligation to grant every request, as this is impractical, however she will assist wherever possible.
- Payment for accommodation must be made prior to members/guests using the lodge.
- Where members/guests wish to extend their stay whilst they are in the lodge, they must contact the booking officer to confirm that the bed is available and make payment by credit card. If this is not done the stay cannot be extended.
- Where members/guests leave the lodge 'early' i.e. prior to the last day they have booked and paid, no refunds will be made.
- Members/guests cannot invite friends to stay in the lodge unless they have first contacted the booking officer to check on the availability of the bed, and payment is made.
- Payment Policy . payment must be made within 7 days of booking. The club has received a number of bounced cheques lately. In future any payment that is rejected by the bank will incur an administration fee, which includes associated bank fees. The administration fee will be $100.
- If a lodge if full, and a member or guest wishes to have a room to themselves, and does not want to share, they must pay for the unoccupied bed.
- It is of the utmost importance that members and guests sleep in their assigned beds. If the lodge is not full and you wish to change rooms, a call must be placed to the booking clerk.
- There should be no arrivals before 2pm. If members and or guests arrive early, bags are to be left in the storage rooms (not in the hallways or laundry)