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Booking Rules

GEEBUNG SKI CLUB - BOOKING RULES 2020 SEASON.

MEMBERS PRIORITY BOOKING PERIOD / CUT OFF DATES

The members priority booking period for the following winter begins as soon as the member has paid their subscription for the year. (Subscription invoices are sent to members on the      1st November each year.) Members who have paid their subscription for the year are referred to in these rules as “financial members”.

Members who have not paid their subscription for the year cannot make valid bookings.

The members priority booking period ends one week after the Annual General Meeting(“AGM”) is held. This is typically held in late February each year.

The members’ priority booking system is implemented as follows:

(a) Bookings made by financial members before the end of the members priority booking period take precedence over all other bookings.

(b) Weekly bookings (for 7 nights from Sunday 3pm to Sunday 10am) have priority over shorter bookings made by and for other members.

(c) A longer booking will have priority over a shorter booking for bookings of between 6 consecutive nights and 1 night. For example a booking for 5 consecutive nights will have priority over a booking for 2 consecutive nights.

(c) Members will be advised of the outcome of their priority booking applications as soon as practicable commencing on a date one week after the AGM. This will be done by sending an invoice to the member by email. Payment must be made within 7 days of the receipt of the invoice or such later date as may be permitted at the discretion of the club’s administration officer or the General Committee.

(d) Bookings which are not paid for by the due date will lapse and be of no effect.

DIRECT FAMILY MEMBERS PRIORITY BOOKING PERIOD / CUT OFF DATES

The term “Direct Family Members” means individuals who are the spouse/partner of a member or the children or step-children of a member. Children are under 18 years of age.

Bookings made by financial members before the date one week after that years AGM, for their direct family members to stay at the lodge, have priority over other individuals - but not members.

The direct family members priority booking system is implemented as follows:

(a) Weekly bookings (for 7 nights from Sunday 3pm to Sunday 10am) have priority over shorter bookings made for other direct family members.

(b) A longer booking will have priority over a shorter booking for bookings of between 6 consecutive nights and 1 night for other direct family members. For example a booking for 5 consecutive nights will have priority over a booking for 2 consecutive nights.

(c) Members will be advised of the outcome of their priority booking applications for their direct family members as soon as practicable commencing on a date one week after the AGM. This will be done by the sending of an invoice to the member by email. Payment must be made within 7 days of the receipt of the invoice or such later date as may be permitted at the discretion of the club’s administration officer or the General Committee.

(d) Bookings which are not paid for by the due date will lapse and be of no effect.

GUESTS BOOKING PERIOD / CUT OFF DATES

The term guest refers to individuals who are not members or direct family members.

Bookings made by members for guests prior to the date one week after the AGM, if not displaced by other bookings with priority, will be accepted by the sending of an invoice by email to the member as soon as practicable commencing on a date one week after the AGM. Payment must be made within 7 days of the receipt of the invoice or such later date as may be permitted at the discretion of the club’s administration officer or the General Committee.

Bookings which are not paid for by the due date will lapse and be of no effect.

BOOKINGS MADE AFTER ONE WEEK AFTER THE AGM

Financial members can make bookings for any member, direct family member or guest.

With bookings made after the date one week after the AGM, all such bookings shall be treated on the following basis:

(a) Any booking made and confirmed will have priority over a later booking.

(b) The length of the booking is not relevant.

(c) Members will be advised of the outcome of such booking applications as soon as practicable after the booking is made. This will be done by the sending of an invoice to the member by email. Payment must be made within 7 days of the receipt of the invoice or such later date as may be permitted at the discretion of the club’s administration officer or the General Committee.

(d) Bookings which are not paid for by the due date will lapse and be of no effect.

 

SUMMER BOOKINGS

Summer bookings cover the entire period from the October Labour Day public holiday weekend to the June Queen’s Birthday public holiday weekend.

Summer bookings can be made at any time as long as the member has paid all past subscriptions then due.

With summer bookings in the event of proposed bookings exceeding the lodge capacity:

(a) Bookings are processed on a first booked first served basis.

(b) Members have priority in the event of proposed bookings exceeding the lodge capacity. However earlier bookings made and paid for direct family members or non-members will have priority.

(c) Direct family members have priority over other non-members. However earlier bookings made and paid for direct family members or non-members will have priority.

(d) Members will be advised of the outcome of such booking applications as soon as practicable after the booking is made. This will be done by the sending of an invoice to the member by email. Payment must be made within 7 days of the receipt of the invoice or such later date as may be permitted at the discretion of the club’s administration officer or the General Committee.

(e) Bookings which are not paid for by the due date will lapse and be of no effect.

BLOCK BOOKINGS

A block booking can be made as soon as the member is financial.  Once the member has paid their subscription they are able to make a block booking (including guests) for the forthcoming winter. Note: Block Bookings can only be made if no other beds (not even one bed), is booked at that time.

If a member then books beds (for members only),  over the top of a block booking,  within the members priority booking period, the smaller booking of all members gets priority over the block booking.

The discounted block booking bed rate will then be offered to the larger (block booked) party, lessthe beds occupied by the smaller (all member) party

See Block booking payments under payment heading.

CHECK IN – CHECK OUT

¨     Normal weekly bookings are  from  SUNDAY to SUNDAY       

                            DAILY  CHECK IN’S – 3pm      CHECK OUT’S –10am

¨     There should be no arrivals before 3pm. If members and or guests arrive early, bags and food are to be left in the lodge storage areas (not in the hallways, laundry, fridges or kitchen cupboards).

¨     Members and guests must vacate their rooms by 10am(sharp). If you plan to ski on the day of your departure, you may leave your bags and FOOD in the storage rooms (not in the hallways, laundry, fridges or kitchen cupboards).  If you wish to use a bathroom after the days skiing, you may use the common bathroom at Perisher. As there is no common bathroom in Thredbo, members and guests will have to be utilise the public facilities in the village.

 

ON-LINE BOOKINGS

¨     On-line Bookings: can be made at  www.geebungskiclub.com.au   If some members feel unable to book on-line, a hard copy booking form will be posted or faxed on request. Any member, who requires help re on-line booking, can ring the booking clerk for assistance.

¨     Phone bookings will not be accepted unless an on-line booking form, (accompanied by full payment), is lodged by the member.

 

PAYMENT

¨     Any non-payment of funds owed to the Club  (including subs) by a member or their guests, will disqualify that member/guest from using the Lodge until all monies are paid.

¨     Payment for accommodation must be made prior to members/guests using the lodge.

¨     Payment must be made within 7 days of the booking being confirmed.  

¨     Bounced Cheques - any cheque rejected by the bank will incur an administration fee of $100, which includes associated bank fees.  

¨     Block Booking Payments - Members making block booking must pay $1,000 non-refundablebooking deposit (Bpay or Credit Card only) within 24 hours (otherwise all beds released)

CANCELLATIONS

¨     All cancellations must be in writing.  Applications for refunds (if less than 60 days before the booked date) will be put to the General Committee for a decision. Refunds will generally only be made on compassionate grounds.

¨     Members who transfer a firm booking to a future date will be charged an additional fee of 10% of their total booking fee, for that transfer. 

 

 

GENERAL RULES

¨     Guests must be accompanied by a member at all times.

- All block bookings must have a member present

- If a lodge is full, and a member or guest wishes to have a room to themselves, and does not want to share, they must pay for the unoccupied bed.

¨     During the ski season any member wishing to book a single bed must pay a room rate NOT a bed rate. That is the member must pay for their bed and a members rate for the second bed. They can also only stay a maximum of one week. This may be overruled at the committee’s discretion.

¨     Where members/guests

a)    request specific rooms, the booking officer is under no obligation to grant every request, as this is impractical,   however she will assist wherever possible.

b)    extend their stay whilst they are in the lodge, they must contact the booking officer to confirm that the bed is available and make payment by credit card. If this is not done the stay cannot be extended.

c)    leave the lodge “early” i.e. prior to the last day they have booked and paid, no refunds will be made.

d)    invite friends to stay in the lodge, the booking officer must be called to check  the availability of the bed, and payment  for the bed must be made on the spot.

e)    wish to change rooms and the lodge is not full, a call must be placed to the booking clerk first.

     

 

 ******It is of the utmost importance that members and guests sleep in their assigned beds!!